VAT billing in Nepal has specific requirements. Here's exactly how to create compliant VAT invoices.
Mandatory Invoice Fields
Every VAT invoice must include:
1. Business Details: - Your business name and address - PAN/VAT number - Contact details
2. Invoice Header: - "Tax Invoice" or "कर बीजक" - Unique invoice number from IRD-registered series - Date in BS (Bikram Sambat)
3. Customer Details: - Customer name - Customer PAN (for B2B sales above threshold) - Delivery address
4. Line Items: - Product/service description - Quantity and unit - Rate per unit - Taxable amount - VAT amount (13%) shown separately
5. Totals: - Subtotal (before VAT) - VAT amount - Grand total - Amount in words
VAT Calculation
Standard calculation: - Item price: NPR 1,000 - VAT (13%): NPR 130 - Total: NPR 1,130
VAT-inclusive pricing: If your price already includes VAT: - Total price: NPR 1,130 - VAT component: NPR 1,130 ÷ 1.13 = NPR 130 - Net amount: NPR 1,000
Invoice Numbering
Invoice numbers must: - Be from IRD-registered series - Be unique (no duplicates) - Reset each fiscal year (Shrawan 1) - Run sequentially with no gaps
Example: FY2082/83-001, FY2082/83-002, etc.
NitiERP POS handles this automatically, resetting numbers each fiscal year.
Credit and Debit Notes
When needed: - Return/cancellation → Credit note - Price increase → Debit note - Correction → Appropriate note
Requirements: - Must reference original invoice - Must adjust VAT registers - Cannot simply delete original
Common Mistakes
- Missing PAN on B2B invoices
- Incorrect VAT calculation
- Gaps in invoice numbering
- Not resetting numbers in new fiscal year
- Editing invoices instead of issuing notes
Digital Requirements
Nepal is moving toward mandatory e-invoicing through CBMS. Using IRD-approved software ensures: - Compliant invoice formats - Real-time CBMS reporting - Automatic fiscal year management - Built-in validation
Ready to automate VAT billing? Contact us for a demo of NitiERP's billing features.
Source: Inland Revenue Department, Nepal. Rules change, so confirm current requirements with the IRD or your accountant.
नेपालीमा
नेपालमा VAT बिलिङको विशिष्ट आवश्यकताहरू छन्। यहाँ अनुकूल VAT इन्भ्वाइस कसरी बनाउने हो।
अनिवार्य इन्भ्वाइस फिल्डहरू
हरेक VAT इन्भ्वाइसमा समावेश हुनुपर्छ:
1. व्यवसाय विवरण: - तपाईंको व्यवसाय नाम र ठेगाना - PAN/VAT नम्बर - सम्पर्क विवरण
2. इन्भ्वाइस हेडर: - "कर बीजक" - IRD-दर्ता शृङ्खलाबाट अद्वितीय नम्बर - BS मा मिति
3. ग्राहक विवरण: - ग्राहक नाम - ग्राहक PAN (सीमाभन्दा माथिको B2B बिक्रीका लागि)
4. लाइन वस्तुहरू: - उत्पादन/सेवा विवरण - परिमाण र एकाइ - प्रति एकाइ दर - करयोग्य रकम - छुट्टै देखाइएको VAT रकम (१३%)
5. जम्मा: - उप-जम्मा (VAT अघि) - VAT रकम - कुल जम्मा - अक्षरमा रकम
VAT गणना
मानक गणना: - वस्तु मूल्य: NPR १,००० - VAT (१३%): NPR १३० - जम्मा: NPR १,१३०
इन्भ्वाइस नम्बरिङ
इन्भ्वाइस नम्बर हुनुपर्छ: - IRD-दर्ता शृङ्खलाबाट - अद्वितीय (कुनै डुप्लिकेट छैन) - हरेक आर्थिक वर्ष रिसेट (श्रावण १) - कुनै अन्तर बिना क्रमशः
NitiERP POS ले यो स्वतः सम्हाल्छ।